NOTICE OF TAKING OF BIDS FOR THE CONSTRUCTION OF WASTEWATER SYSTEM IMPROVEMENTS – SULLY, IOWA – 2018 – DIVISION 1: WASTEWATER TREATMENT FACILITY – DIVISION 2: SANITARY SEWER REHABILITATION – DIVISION 3: BASIN CLEANING AND SLUDGE DISPOSAL
FOR THE CITY OF SULLY, IOWA, HEREINAFTER REFERRED TO AS OWNER.
 
Notice is hereby given that the City of Sully, Iowa will receive sealed BIDS for the construction of Wastewater System Improvements – Sully, Iowa – 2018 – Division 1: Wastewater  Treatment Facility – Division 2: Sanitary Sewer Rehabilitation – Division 3: Basin Cleaning and  Sludge Disposal (the “Project”) at Sully City Hall located at 318 6th Avenue, Sully, Iowa, until the 7th day of August, 2018, and all BIDS must be filed before 2:00 o’clock P.M. At such time and place, the BIDS will be opened and read aloud by the City or its designee.
 
The BIDS will be considered by the City Council (“Owner) of the City of Sully, Iowa at a public meeting to be held on August 13, 2018 at 7:00 o’clock P.M. at Sully City Hall located at 318 6th Avenue, Sully, Iowa.
 
The extent of the WORK involved consists generally of:
 
Division 1 – Wastewater Treatment Facility: Furnish all labor, materials, equipment and incidentals for the construction of improvements to the existing Wastewater Treatment Facility, including but not limited to, Mechanical Screen Building, Ultra Violet (UV) Disinfection System, Waste Activated Sludge (WAS) Pump Station, excavation, site work, wood framing, concrete, surfacing, gravity sewer, force main, process piping, valves, pumps, electrical, control equipment, lighting, HVAC, plumbing, structures, structure modifications and connections, backfill, earthen basin berm rip-rap and soil sterilization, and miscellaneous associated work for a complete and operational Wastewater Treatment Facility.
 
Division 2 – Sanitary Sewer Rehabilitation: Furnish all labor, materials, equipment and incidentals to construct and complete rehabilitation to segments of the sanitary sewer system, including, but not limited to the following approximate quantities: 13 Service Saddles and Connections; 910 LF of 4 inch and 6 inch PVC Sewer Service Pipe; 521 LF of Inspection and Cleaning of Sanitary Sewer Main; Spot Repairs and Protruding Tap Removal; 521 LF of 8 inch Cured-In-Place Pipe (CIPP); 521 LF of Post Inspection of CIPP Sewer Main; Reinstatement of
 
Services; Traffic Control; Surfacing Replacement; Seeding; and miscellaneous associated work.
 
Alternate work including rehabilitation of additional segments of the sanitary sewer system may be included.
 
Division 2 – Alternates A and B: Furnish all labor, materials, equipment and incidentals to construct and complete rehabilitation to segments of the sanitary sewer system, including, but not limited to the following approximate quantities: 23 Service Saddles and Connections; 1,610 LF of 4 inch PVC Sewer Pipe; 755 LF of Inspection and Cleaning of Sanitary Sewer Main; Spot Repairs and Protruding Tap Removal; 755 LF of 8 inch Cured-In-Place Pipe (CIPP); 755 LF of Post Inspection of CIPP Sewer Main; Reinstatement of Services; Traffic Control; Surfacing Replacement; Seeding; and miscellaneous associated work.
 
Division 3 – Basin Cleaning and Sludge Disposal: Furnish all labor, materials, equipment and incidentals to remove and dispose of sludge from existing earthen basins, including but not limited to, sludge removal and disposal, testing, record keeping, coordination of disposal area, and miscellaneous associated work.
 
If awarded, up to three (3) CONTRACTS will be awarded for the WORK. Notice to Proceed for the WORK will be issued following receipt of IDNR Construction Permit and concurrence of funding agency.
 
All WORK and materials are to be in strict compliance with DRAWINGS and SPECIFICATIONS prepared by GARDEN & ASSOCIATES, LTD of Oskaloosa, Iowa, which, together with the proposed form of CONTRACT and ENGINEER’S OPINION OF PROBABLE CONSTRUCTION COST have heretofore been approved by the OWNER and are now on file and are by this reference made a part of the CONTRACT DOCUMENTS as though fully set out and incorporated herein. The CONTRACT DOCUMENTS may be examined at the following locations:
 
          City of Sully                                                                 Garden & Associates, Ltd.
          318 6th Avenue                                                           1701 3rd Avenue East
          Sully, Iowa 50251                                                        Oskaloosa, Iowa 52577
 
All BIDS must be filed in said office on or before the time herein set, on forms furnished by the OWNER, and must be enclosed in a sealed envelope and plainly identified. Each BID shall be accompanied by a BID BOND, certified check, cashier's check, or certified credit union share draft in a sealed envelope in an amount equal to ten percent (10%) of the total amount of the BID.
 
If BID BOND is submitted, it must be on the form provided with the CONTRACT DOCUMENTS. The certified check, cashier's check, or certified credit union share draft shall be drawn on a bank in Iowa, a bank chartered under the laws of the United States of America, or said certified share draft shall be drawn on a credit union in Iowa or chartered under the laws of the United States and payable to the Treasurer of the OWNER as security that if awarded a contract, the BIDDER will enter into a contract at the prices BID and furnish the required PERFORMANCE and PAYMENT BONDS and Certificate of Insurance. The certified check, cashier's check, or certified share draft may be cashed, or the BID BOND forfeited, and the proceeds retained as liquidated damages if the BIDDER fails to execute a contract or file acceptable PERFORMANCE AND PAYMENT BONDS or provide an acceptable Certificate of Insurance within ten (10) days after the acceptance of said BID by resolution of the City. No BIDDER may withdraw a BID within sixty (60) days after the date set for opening BIDS.
 
Building materials, supplies, and equipment incorporated into said improvement are exempt from Iowa Department of Revenue and Finance sales tax and any applicable local option sales tax and school infrastructure local option sales tax pursuant to Iowa Code Sections: 423.3 (37), 423.3 (38), 423.45 (4), and Iowa Administrative Code 701 -17.33. Bidder shall not include payment of Iowa sales tax in Bid; Bidder shall include all other applicable fees and taxes in Bid. Owner will provide Purchasing Agent Authorization Letter and Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate to Contractor for use by Contractor and Subcontractors. Contractor shall coordinate sales tax exempt purchases with subcontractors and material and equipment suppliers. Contractor shall maintain records identifying the materials purchased sales tax exempt and maintain records verifying the use of said materials on said improvement by Contractor and Subcontractors.
 
Payment of the cost of said project will be made from funds secured through the Iowa Department of Natural Resources State Revolving Loan Fund, or from such funds as may be lawfully used for said purpose. A combination of the above methods may be used at the discretion of the Owner. Labor Standard Provisions are applicable; Contractors will be required to comply with the “Consolidated Appropriations Act, 2014”, enacted January 17, 2014 by the U.S. Congress, includes “American Iron and Steel” provisions.
 
Payment of the said WORK will be made in cash to be derived from funds available as may be lawfully used for said purpose. Except as provided in Chapter 26 of the Code of Iowa, payment will be made in monthly estimates and one final payment. Payment for the WORK completed during the preceding calendar month will be determined by the Engineer / Architect pursuant to the GENERAL CONDITIONS and in accordance with the provisions of Chapter 573 Code of Iowa. Except as provided in Chapter 26 of the Code of Iowa, upon acceptance by the OWNER, the final payment will be issued on the balance found to be due the CONTRACTOR, including the retained percentages, but except such sums as may be lawfully retained by the OWNER, and shall not be paid to the CONTRACTOR earlier than thirty-one (31) days after OWNER'S Final Acceptance of the WORK.
 
The WORK under each CONTRACT shall commence on or before the date specified in a written NOTICE TO PROCEED, and shall be fully completed as follows:
 
Division 1 – within 85 working days; NOTICE TO PROCEED will be issued on or before April 22, 2019.
 
Division 2 – within 40 working days; NOTICE TO PROCEED will be issued once work commences for Division 1, and no later than April 22, 2019.
 
Division 3 – on or before January 13, 2020.
 
Bidder accepts the provisions of the Agreement as to Liquidated Damages of $700 per working day which shall be paid until the WORK is fully completed, in the event of failure to complete the WORK within the Contract Time.
 
By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa domestic labor to the extent lawfully required under Iowa Statutes, providing that the award of the CONTRACT will be made to the lowest responsive/responsible BIDDER submitting the lowest acceptable BID, which shall be without regard to state or local law whereby preference is given on factors other than the amount of the BID.
 
Electronic project documents are available at no cost at www.gardenassociates.net by clicking the “Bid Documents” link and choosing the appropriate division of work for the “WASTEWATER SYSTEM IMPROVEMENTS – SULLY, IA” project on the left side of the page. Project information, engineer’s opinion of probable construction cost, and plan holder information is also available at this website. Plan downloads require the user to register for a free membership at QuestCDN.com. Download delivery fee is $0.00. Bid forms, plans and specifications may be obtained from Garden & Associates, Ltd., P.O. Box 451, 1701 3rd Avenue East, Suite 1, Oskaloosa, IA 52577 upon deposit of $100.00 for Division 1 and Division 3, and $50.00 for Division 2 (refundable upon return in good condition  within fourteen (14) days after award of project).
 
The successful Bidder will be required to furnish Performance and Payment BONDS acceptable to the OWNER on forms provided in the specifications in amounts equal to one hundred percent (100%) of the contract price.
 
The OWNER hereby reserves the right to reject any or all BIDS, to waive informalities and irregularities and to enter into such contracts as it may deem to be for the best interests of the OWNER.
 
Brent Vander Molen, Mayor City of Sully, Iowa